Office Manager - #33905

Our hearts are burning for sport in all its facets and for the many opportunities that the digital world brings with it. We at Eversports are an international, dynamic team that works hard, has fun and shares a great mission: "Make Sports Happen".

For more insight into our history, incredible team and products, check out our "About Us" page on our website!

Overview

An office should be more than a place with desks - it should be somewhere people feel welcome, connected, and ready to do their best work.

As our Office Manager (f/m/x), you will be the person who makes that happen in our Vienna office. You will own the everyday workplace experience, keep operations running smoothly, and bring internal and external events to life. From supporting our team and leadership to coordinating with venues, suppliers, and external partners, you will make sure the details are covered and the bigger picture comes together.

We are looking for someone who does not wait for a task list. You notice what is needed, take ownership, communicate with confidence, and turn ideas into action. You bring structure when things get busy, calm when plans change, and positive energy wherever you go.

Working hours: Full-time, 35 hours per week with every second Friday off!

Location: Vienna, Austria

Your Tasks

• Own the office experience: Keep our Vienna workplace organised, welcoming, safe, and ready for action - from workstations and meeting rooms to equipment, supplies, and everyday operations.
• Bring events to life: Plan and coordinate internal and external events from idea to execution, including venues, catering, schedules, equipment, and all the details that make an event memorable.
• Be our trusted go-to person: Support employees and leadership with practical requests, travel, logistics, visits, and meetings, always with care, discretion, and reliable follow-through.
• Build strong partnerships: Communicate confidently with vendors, venues, service providers, and other external stakeholders, making sure expectations are clear and commitments are delivered.
• Keep everything moving: Solve problems before they become bigger ones, stay calm when priorities change, and make sure meetings, events, and office operations run seamlessly.
• Make good things even better: Proactively spot opportunities to improve our workplace, processes, systems, and employee experience.
  
  

Your Profile

• You are fluent in German and English, both written and spoken
• You bring strong experience in office management, workplace operations, or a similarly hands-on role
• You are proactive by nature, you see what needs to happen and take action without waiting to be asked
• You are confident, outgoing, and comfortable communicating with employees, leadership, vendors, and external partners
• You know how to balance warmth and care with decisiveness and clear expectations
• You have experience coordinating events and enjoy turning plans into experiences people remember
• You are highly organised and can manage several moving parts without losing sight of the details
• You stay calm, practical, and solution-oriented when plans change or something unexpected comes up
• You take ownership seriously and are known for following through on what you promise
• You are comfortable supporting leadership with professionalism and attention to detail
• Most importantly, you genuinely care about people and enjoy creating an environment where they feel supported and connected
  
  

What's in it for you

• Work smarter, not longer: Our full-time week is 35 hours, with one day off every second week
• This role is primarily office-based, enabling you to create a great workplace experience for our team, with occasional home office flexibility when needed
• Make the office your own: Play a visible role in shaping the workplace, team moments, and events people experience at Eversports
• Work in the heart of Vienna: Join us in one of the world's most liveable cities
• Stay active with the Eversports sports package
• Make space for curiosity: Explore what inspires you during our quarterly "Day to Explore"
• Get the tools you need: Every team member receives a MacBook to perform at their best
• Have fun together: Join our regular sports sessions, team activities, lunches, and events
• Find your people: Become part of a passionate, international, and sporty team that believes work should feel meaningful and enjoyable
  
  

At Eversports, we believe in transparency, so here is the fine print: for the current position we will offer a yearly gross salary of EUR 42,000 (based on a full-time basis of 35h)

At Eversports we acknowledge and value the strength in diversity which is why we have 100+ employees from over 25 different countries. Alongside our strong value for diversity is our emphasis on respect towards others. Every employee has a voice and the opportunity to contribute towards developing our company. We look forward to receiving your application regardless of your gender, ethnicity, age, disability and sexual orientation.

We look forward to hearing from you!